1. Terms and conditions for our conferences.

1.1  All participants booking for a conference organised by the British Association for Immediate Care are bound by these terms and conditions.

2. Membership status and the claiming of any discounts and grants

2.1 Individuals joining the Association and current members claiming a discount and/or a grant for the conference should note that they must remain a member for 1-year and if membership is cancelled prior to this period expiring then they must repay in full the grant received along and the difference between the members discounted price as well as a £35.00 administration fee.

3. Verification of your booking status

3.1  Booking is accepted subject to the verification of your status (member, student, FPHC member etc).

3.1.1. Where this is incorrect an administration fee of £35.00 will be liable for amending your booking.

3.1.2  Where you choose not to amend your booking within 10-days of being notified your booking will be deemed cancelled and a refund issued as per para 4 below.

4. Amending or cancelling your booking

4.1 In all instances, a £35.00 administration fee will apply.

4.1.1. In addition to the above, any financial cost incurred from a third party to enable or facilitate bookings, services or products may, at our discretion, be deductible at cost. These may include third-party agency fees made by third parties/payment bureau’s in undertaking credit/debit card transactions.

4.2 Where a group booking is to be amended a £35.00 administration fee will apply for each individual member of the group booking requiring amendment.

4.2.2 In addition to the above, any financial cost incurred from a third party to enable or facilitate bookings, services or products may, at our discretion, be deductible at cost. These may include third-party agency fees made by third parties/payment bureau’s in undertaking credit/debit card transactions.

4.5  You are permitted to substitute another person for your place, on a like-for-like basis, the £35.00 administration fee will still apply.

4.5.1. Your refund will not be completed until your substitute has completed and paid for their booking. Where this does not occur, we will, at our discretion apply the cancellation fees as detailed below. In addition, any financial cost incurred from a third party to enable or facilitate bookings, services or products will be deductible at cost. These may include third-party agency fees made by third parties/payment bureau’s in undertaking credit/debit card transactions.

4.6  The following will apply in the case of your cancellation without like-for like substitution:

4.6.1. Up to the end of Sunday 10th July 2022 – 100% refund less the administration charge.

4.6.2 Between the 11th July & 7th August 2022 – 65% refund less the administration charge.

4.6.3 Between Monday 8th August & Sunday 3rd September – 35% refund less the administration charge.

4.6.4 After Monday 4th September – No refund is available.

4.6.5 In addition to the above, any financial cost incurred from a third party to enable or facilitate bookings, services or products will be deductible at cost. These may include third-party agency fees made by third parties/payment bureau’s in undertaking credit/debit card transactions

4.7  In the very unlikely event we have to cancel the event we will of course provide a 100% refund of your fees paid to us. We are not liable for any associated costs for travel to or in regard to your attending the conference.

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